Expert guidance of all the event details throughout the planning process will include the following:
– Unlimited phone and email availability during business hours (9:00 am – 7:00 pm)
– Unlimited vendor referrals & contact information based on client’s needs and budget
– Answer all etiquette questions
– Three planning meetings between client and planner which include, but are not limited to:
- Preparation of an event planning schedule/timeline and checklists
- Assistance with selection of color scheme, design concept and style of event
- Help to prepare a detailed budget for all aspects of the event
– Assist with selection of venue and up to two site tours
– Help with finding, negotiating with, and booking suitable vendors. Client may choose up to three visits throughout the planning process from the following list:
- Florist
- Photographer
- Videographer
- Caterer
- Cake Maker
- DJ/Musician
- Rentals
- Invitations
– Desert Table Set-up which includes:
- Theme décor
- All deserts including cake
– Create first draft of a detailed timeline for all event day activities
– Ongoing updates and consultation with client about vendors services
– Send final draft of a detailed timeline for all event day activities to all contracted vendors
– Follow up telephone calls to all contracted vendors during week leading up to event day
– Coordinate with all vendors to ensure services are completed in a timely manner according to their respective client agreements
– Visit to reception venue during week of event
– Finalize all last minute preparation details with a “To-do” checklist
– Collect all items needed for day of event such as guest book, champagne glasses, cake cutter, candles, event favors, escort cards, place cards, table numbers, etc.
Day of Event:
– Five continuous hours of event day coordination and supervision during and before event celebration
- Oversee venue set-up to ensure setting exceeds all of client’s expectations
- Set up items at venue such as escort cards, table numbers, place cards, favors, guest book, etc.
- Coordinate with vendors for all event activities in accordance with event timeline
- Greet and escort guests to their assigned table
- Distribute all vendor payments, if requested by client’s
- Provide event-day emergency kit (Advil, sewing kit, safety pins, etc.)
- Troubleshoot when needed
- Wrap up all items that are needed for client’s at the conclusion of the event